Smart, Simple Lab Management for Busy Researchers
Manage lab orders, inventory, workflows, and protocols – all in one easy-to-use platform for research teams.
Key Features for Lab Management
Order & Inventory Tracking
Track lab orders & Inventory from request to delivery. Stay organized and avoid duplicate or missed orders.
Pending → Approved → Delivered
Visual order workflow keeps the whole team updated. No more status confusion.
Project Funds & Budget Control
Assign orders to grants or projects. Track how much is used and what’s left.
Vendor & Article Catalogues
Keep a searchable list of vendors, suppliers, and common article names. Simplify re-ordering and reduce entry errors with standardized catalogues.
Order Requests & Approvals
Submit and approve lab supply requests by admins in one streamlined view. Keep yourself informed – who requested what, when, and why.
Reports & Printable Records
Generate printable reports for orders, budgets, and approvals. Export clean, structured data for documentation, audits, or funding reviews.
Simple Inventory Management
Maintain a central, searchable list of items. Know what’s in stock, who ordered, and when it runs low.
Central Access, No IT Hassle
Works from your shared folder. No installations. Everyone accesses the latest version.
Tools & Resources for Life Science Labs
Use built-in calculators, protocols, and downloadable templates.
How order system works
Designed for research labs:
A 5 steps workflow to simplify Order Management.
How Order Management System (OMS) helps PhD Students, postdocs and lab Managers in Research Labs.
Step 1: Create & Submit Order
Researchers, PhD students, Lab staff enter order details by selecting the unique combination of company, article, and catalogue number. Lab orders are organized by category. Items can be saved for later or submitted directly.
Step 2: Select Source of funds
Admins reviews create 3 tiers project accounts and add total funds.
Step 3: Review & Approve
Admin, Group leader or PI reviews pending orders. Select the funding source to auto approve orders. Also can simply be marked as on hold or even rejected.
Step 4: Print order sheets
Approved orders are marked as printed and sent to central purchasing department.
Step 5: Track, Print & Deliver
- Delivery status is marked.
- All users can track status of orders
- Delivery locations (temperature, room, shelf or rack)
- Expiry Dates by QR/Data Matrix codes, lot numbers etc.
What is LabInFlow and how does it work?
+LabInFlow is a comprehensive lab management system designed for research teams. It helps you manage lab orders, inventory, workflows, and protocols from a single platform. The system streamlines your processes by offering features like centralized order tracking, budget management, and customizable workflows, reducing manual work and increasing efficiency.
How does LabInFlow handle multiple users and labs?
+Our system is built for multi-user environments with tiered project accounts and role-based permissions. Admins can manage users, track funds, and approve orders, while researchers can submit requests and monitor their delivery status. The centralized system ensures seamless collaboration and oversight for all lab members.
Is my data secure with LabInFlow?
+Yes, security is our top priority. LabInFlow offers secure local hosting, with the system installed on your institution's network. This gives you 100% local data control, full administrative ownership, and the assurance that your sensitive research data remains within your own network.
Can I use LabInFlow for free?
+Yes, you can use our software for free! Just write us an email at info@labinflow.com, and we will send you the software link along with a guide to get you started.
Why Labs Trust LabInflow
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Reduced Processing Time
Labs using our OMS report up to 80% faster order handling compared to manual methods.
Faster Workflow
Role-based workflows and automatic alerts reduce waiting time by over 10 times.
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Local Data Control
Installed on your institution’s network—no cloud, full administrative ownership.
Problems without order management system
No clear tracking of what’s approved or delivered
Budget overspending or under-utilization
Manual work wastes time
Hard to manage multiple users and labs
Delay in PI or finance approvals
No history or audit trail
Orders get lost in email chains or in excel spread sheets.
How LabInFlow order system solves this
Centralized order tracking (pending, approved, delayed, on hold, delivered)
Multi-level user: Role-based approvals: Researchers, Admins, Super Admins
Live funds tracking per account/group, per project.
Simple UI for non-tech lab staff
Auto email alerts and reminders
Printable orders, receipts, and logs
Secure local hosting: MS Access-based OMS – shared on local network
✨Upgrade your lab with LabInFlow – [contact us] or explore features – download PDF [How it works] or [Watch a Demo]